Please see the Section for Issue of Duplicate Share Certificate
1 . Physical share certificates of Raymond Limited
A. I have purchased Equity Shares of Raymond Limited in Physical Share Certificate form. How do I register the same in my name?
After executing the Share Transfer Deed (available with Stock Exchange/ Share Brokers) in prescribed Form 7-B and affixing stamp duty (currently 0.25% of total consideration viz. the market value of the shares as traded on the date execution of transfer) thereon, please forward the same along with the share certificate(s) stated therein to the Share Department of the Company at the following Address:Raymond Limited
Raymond Limited, Road No. 1, P.O. Jekegram,
Thane. (west) 400 606
Timings (Monday to Friday):
10.00 a.m. to 01.00 p.m.
02.00 p.m. to 06.00 p.m.
B. What is the procedure for transfer of shares in case one forgets to lodge the shares acquired more than a year ago?
The Share Transfer Deed (TD) is generally valid for a period of one year from the date of its presentation as specified thereon. In case of a delay for more than a year from the said date, you are required to get the TD duly revalidated by the office of the Registrar of Companies or such other notified authorities by paying the prescribed fee. After revalidation as above, the TD along with the share certificate(s)should be sent to the Company within one month from the date of revalidation.
C. What is the procedure to add another person as a joint-holder?
Addition of name is deemed to be transfer of shares. In such case, the procedure laid for transfer of shares as stated above (Question 2) is required to be followed viz.: Duly executed TD (Signatures of the Transferor and Transferee), affixation of Stamps and Original Share certificates to be sent to the Company.
2 . Issue of duplicate share certificate
A. What is the procedure to obtain duplicate share certificate(s)?
Immediately on being aware of the loss/misplacement of your share certificate(s), kindly follow the procedure mentioned below:
i. Lodge a First Information Report (FIR) with your local police station;
ii. Submit your application in writing to the Company/ Registrar and Transfer Agents, duly signed by all the shareholders, quoting your folio number, details of share certificate(s) lost, along with original/certified copy of the FIR.
iii. Company/ Registrar and Transfer Agents on verification, will mark 'Stop Transfer' against the share certificate(s) reported as lost/misplaced by you for a period of 15 days and will provide you the detailed procedure for issue of duplicate share certificate(s) including the draft of the affidavit and indemnity to be executed by you.
iv. Publish a public notice in two newspapers (English & Marathi) giving the details of the share certificate(s) reported as lost / misplaced by shareholder(s), seeking objections if any, to the issuance of duplicate share certificate(s).
v. In case no objection is received within 15 days from the date of the said notice, Raymond Limited will proceed to issue you the duplicate share certificate(s)
For specimen of Affidavit, Surety and Indemnity. Click here
B. What should I do in case I find the original share certificate(s) reported as lost/ misplaced?
In terms of the indemnity executed and furnished by you, please return the original share certificate(s) to the Company for cancellation.
C. What is the procedure for replacement of share certificate(s) in lieu of torn, defaced or mutilated share certificate(s)?
Please submit your application in writing to the Company, duly signed by all the shareholders, requesting for replacement of share certificate(s), enclosing therein the torn, defaced or mutilated share certificate(s).
3 . Deletion of name
A. What should I do, in the event of death of one of the joint holder?
Please intimate the fact of the demise of the concerned shareholder to the Company/ Registrar and Transfer Agents in writing, enclosing therein a certified copy of the death certificate issued by the local / Statutory authorities and the share certificate(s). On receipt of the above documents, the name of the deceased shareholder will be deleted and return the share certificate(s) duly endorsed in favor of the surviving shareholder(s).
B. After deletion of name, as above, can I add another name?
Addition of name tantamount to transfer of share, hence can be done by following the procedure laid for transfer of shares (Question B of 1).
4 . Transmission of shares
A. If a person holding shares in physical form in his sole name dies intestate (i.e. without leaving a will) how can his legal heir(s) get the shares transmitted in his/ their name(s)?
In case no person has been appointed as nominee by the deceased shareholder, the legal heir(s) is/are requested to submit the following documents along with the share certificate(s) to the Company:
1. Request for transmission in writing duly signed by all the legal heirs (transferees)
2. Certified true copy of the death certificate
3. Certified true copy of any one of the following:
i. Will or
ii. Probate issued by a Court of competent jurisdiction or
iii. Letter of Administration issued by a Court of competent jurisdiction or
iv. Succession Certificate
4. In case the transmission is not requested not in favour of all the legal heirs, no objection from other legal heir(s) relinquishing their right on the said shares will be required.
B. What happens in case the legal heir(s) cannot trace the share certificate(s)?
The legal heir(s) may apply to the Company/ Registrar and Transfer Agents for issuance of duplicate share certificate(s) along with their request for transmission of shares. In addition to submission of documents prescribed for transmission of share(s), legal heir(s) is / are required to follow the procedure for issue of duplicate share certificate(s).
5. Transposition of names
A. What is transposition ?
Transposition is the process of interchanging the order of names in respect of shares held under a folio. Transposition will not amount to transfer of shares.
6. Shares held in electronic form (Dematerialzation)
A. I would like to buy shares of Raymond Limited. How do I proceed? Please let me know in brief the intricacies involved therein.
For those who do not have Demat Account and Securities Trading Account: Open a Beneficiary Account (Demat Account) registered with SEBI known as Depository Participant (DP) with any one of the Depositories (NSDL or CDSL) Also, open a Securities Trading Account (STA) with a Broker registered with SEBI and with any one of the Stock Exchanges, for e.g. BSE or NSE. Usually the Demat Account along with the STA are arranged to be opened with Brokers. You need to place an order with the Broker to purchase the shares of Raymond Limited. The Broker will follow your instructions and will buy the Shares in Dematerialized Form. The steps / procedures stated above are only indicative, since they may vary from broker to broker. You will be required to comply with the specific procedures prescribed by your broker. For those who have Demat Account and Securities Trading Account: You need to place an order with the Broker to purchase the shares of Raymond Limited. The Broker will follow your instructions and will buy the Shares in Dematerialized Form. The steps / procedures stated above are only indicative, since they may vary from broker to broker. You will be required to comply with the specific procedures prescribed by your broker.
B. What are the advantages of holding securities in dematerialized form?
Advantages:
i. Marketability of Shares.
ii. Convenient mode of holding securities, especially if you are holding shares of many companies;
iii. Immediate transfer of securities;
iv. No stamp duty is payable on transfer in demat mode
v. Elimination of risks such as bad delivery, fake securities etc, theft of share certificates, loss in transit etc.;
vi. Reduction in paper work;
vii. Reduction in transaction cost;
viii. Saving of time – Change in address / bank account particulars etc. recorded with DP gets registered electronically with all companies in which the investor holds securities. Thus eliminating the need to correspond with each of the companies separately. Further, transmission of securities (in the event of death of the shareholder) is done by the DP, eliminating the need to correspond with all companies and following different procedures laid by them.
ix. Facilitates direct credit of shares in case of allotment under IPO, Rights, Bonus, Split etc. and direct credit of dividend to your designated account.
IN VIEW OF THE ADVANTAGES OF HOLDING SHARES IN DEMATERIALIZED FORM, SHAREHOLDERS HOLDING SHARES IN PHYSICAL FORM ARE REQUESTED TO KINDLY CONSIDER DEMATERIALIZING THE SAME AT THE EARLIEST.
C. Can I dematerialize my share certificate(s)?
Yes. The process for dematerialization of your Physical Share certificate(s) is as follows:
i. Submit the Dematerialization Request Form (DRF) (in triplicate) to your DP duly filled in and signed by all the shareholders, along with share certificate(s) and other requisite documents. Ensure that the names and order of names as per certificate(s) matches with the names and order of the names as per the DP account.
ii. On receipt of DRF as above, DP will generate a Dematerialization Request Number (DRN) and the said DRN is electronically transmitted to the Company/Registrar and Transfer Agent (RTA) through the concerned Depository.
iii. Simultaneously, DP will send the physical certificate(s) with the original DRF to the Company/RTA for verification and confirmation.
iv. The Company/RTA, on receipt of DRF and share certificate(s) as above, will process the said request and if the DRF is found to be in order {viz. verification of signature and certificate(s)}, will electronically confirm the said request.
v. The DP on receipt of such confirmation, will update the demat account of the investor.
vi. NOTE: Shareholders have to submit the DRF and the Physical Share Certificates only to the DP.
7. I have purchased some shares in paper form. Can I directly give the share certificates to my Depository Participant for dematting them in my favour?
Before dematting Equity Shares, it has to be registered in your Name first. For this purpose you need to lodge the share certificates and a duly executed transfer deed with the Company or Registrar and Transfer Agent. Once the share transfer is processed, you can demat your shares.
8. Changes of address / Bank account / Nominations
A. Whom should I inform change in my address, nominations etc. in respect of shares held in Physical form?
In case you hold shares in physical form, please submit your application in writing duly signed by all the shareholders intimating the change in your address/ nomination to the Company/RTA quoting your folio number, old address, new address along with a copy of the proof of new address (e.g., ration card, passport, driving licence, Electricity Bills, Land-line Telephone Bills).
Download Nomination facility form Click here
B. Whom should I inform change in my bank account details in respect of shares held in Physical form?
If you are holding shares in physical form, please submit your application in writing duly signed to the Registrar and Transfer Agent for a change in Bank Account details for ECS. The said application should contain the following particulars:
i. Folio No.,
ii. Name of the Bank and branch;
iii. Account Number;
iv. Type of account (saving/current/OD etc);
v. 9-digit MICR code number appearing on the cheque immediately after the cheque number;
Please enclose a copy of the cheque or a cancelled blank cheque of the relevant account with the said letter.
For specimen of ECS form. Click here
C. Whom should I inform change in my address, bank account details etc. in respect of shares held in demat form?
Since your demat account is maintained by your DP, all request/communication regarding change in address, bank account details, ECS mandate, registration of nomination etc. should be addressed to your DP directly. As the Corporation has no access to your depository account, services pertaining to the above cannot be provided.
9. Pledges of shares
A. Is pledge of dematerialized shares possible for Non-Promoter Group?
Yes. Shares held by Non-Promoter Group in dematerialized form can be pledged as security for the purpose of availing loan/credit facility or as collateral for availing finance from other financial institutions, subject to complying with the terms and conditions prescribed by the DP.
B. For Non-Promoter Group what is the procedure for pledging of dematerialized shares?
Below is the indicative procedure adopted by the Non-Promoter Group for pledging of shares:
i. Both the Pledger as well as the Pledgee must maintain depository accounts;
ii. Pledger has to initiate the pledge by filling and submitting to his DP the "Pledge Request Form" (PRF) in duplicate, duly filled in all respects;
iii. The PRF should be signed by all joint-holders. The Pledgee may countersign the PRF;
iv. On receipt of the PRF, the Pledger's DP verifies whether the securities proposed to be pledged are unencumbered and there is enough free balance;
v. The Pledger's DP then sets up a pledge in the depository system and a unique Pledge Sequence No. is generated;
vi. The Pledger is required to submit the acknowledged copy of the PRF to the Pledgee;
vii. The Pledgee's DP can access the request online. Based on the Pledgee's copy of PRF received from the Pledger, the Pledgee's DP either accepts or rejects the request using the accept/ reject flag.
10. Dividend
A. I have not received the dividend on shares of Raymond Limited held by me. What should I do?
Raymond Limited distributes Dividend to its shareholders generally from the next day after its declaration/ Annual General Meeting.
In case you do not receive the dividend warrant or credit of dividend amount in your bank account within 15 days from the date of declaration, please inform the Company/ RTA in writing quoting your Folio Number / DP ID & Client ID.
After verifying, whether the dividend warrant dispatched to you has been returned undelivered or not, the Company will issue fresh dividend warrant subject to your executing the letter of undertaking in the prescribed format, wherever applicable.
For specimen draft of the Letter of Undertaking Click here.
B. How does one get dividend on shares held in electronic form?
The Company obtains Bank Account details of the beneficiary holders (Shareholders) from the Depositories as on the date of book closure / record date fixed by the Board of Directors. The Dividend is normally credited through ECS in the bank account as per the details received from the Depositories. In the absence of such ECS facility in any particular city, the dividend warrants are dispatched to the registered address as available with the Depositories and the bank account details are printed thereon.
C. What is the procedure for obtaining a duplicate dividend warrant?
In case you have not received the dividend warrant or credit thereof is not reflected in your bank statement, you are requested to inform the Company/ Registrar and Transfer Agents in writing quoting your Folio No./DP & Client ID
You will be issued a duplicate dividend warrant subject to furnishing a Letter of Undertaking in the format mentioned above
D. How can I revalidate a dividend warrant?
Please return the outdated (stale) dividend warrant to the Company/ Registrar and Transfer Agents for revalidation or issuance of fresh Demand Draft/ Pay order as the case may be.
10. Miscellaneous
A. I wish to split/consolidate my share certificates into marketable lots. What is the procedure that I should follow?
Please forward your share certificates along with a request letter signed by the registered shareholder(s) and we shall split/consolidate the share certificates accordingly.
B. I hold more than one folio in the same name. Can I consolidate these folios?
Yes. Please forward the share certificate relating to those folios which you wish to merge and we shall consolidate your folios and return the share certificates by endorsing the consolidated folio number.
You may please note that the folios to be consolidated should be in the identical name or in the same order of identical names (in case of joint-holding) and bear the same address.
C. I want to authorise another person to deal with my shares. Do I have to report this to the company?
Yes. You will have to execute a Power of Attorney in favour of the concerned person and submit a notarised copy of the same to the Company and Registrar and Transfer Agents for registration. After scrutiny of the documents, we shall register the Power of Attorney and provide you with the registration number of the same.
11. NRI Shareholders
A. I have not received my Dividend from the Company? What should I do?
Dividend Amount will be credited into Indian Bank Account (NRE/NRO) through NECS system by the Company if you have provided your Indian Bank Account (NRE/NRO) to the Company.
If not, please submit the requisite details to the company in the attached format signed by you.
Please Click here for the Format.
Alternatively, you may please arrange to update your Telephone Number with ISD code and your Email id with the Company for issuing Dollar/Pound Sterling Drafts in your name and mail the same to your Foreign Address.
As per Government of India Notification in July 2009, for all external foreign currency payments, every Company needs to file Form 15 CA & 15 CB with concerned Bank for issuance of foreign currency drafts. In the said form Company needs to give the Name and Address details of the recipient, which compulsorily includes the "Telephone Number with ISD CODE" and email ID.
If you have not submitted the requisite details to the Company, please send a mail to bhaskar.acharya@raymond.in or shiva.nair@raymond.in or thomas.fernandes@raymond.in with the requisite details.
B. I am unable to locate my Share Certificate. What is the procedure to obtain duplicate share certificate(s)?